Discover

Unlock the Power of Efficient Content Management Solutions

Years of Experience

Satisfied Customer

About Us

Transforming Business Processes with Innovative Software Solutions

Virtual Postman empowers businesses by optimizing their document management, resulting in increased efficiency, reduced costs, and enhanced cash flow for our clients. Experience seamless workflows with our comprehensive software.

With Virtual Postman, clients have reported significant improvements in task management and communication efficiency. Our software solutions eliminate bottlenecks, streamline processes, and ensure that essential business documents are easily accessible, leading to better cash flow and reduced operational risks.

Frequently Asked Questions

Everything you need to know before you get started

Is the software hosted or an on premise installation?

Either, we have two servers at a tier 1 for hosted which get backed up or you can install it on site if you have the network infrastructure.

How much disk space does it require?

1 terabyte will allow you to scan in 1000 pages/day for 30 years.

Are the documents SARS compliant?

Yes, Virtual Postman will assist you in ensuring your company meets all the requirements.

Can your read dot matrix barcodes

Yes

What is it developed in?

Virtual Postman is a J2EE web application developed in Java and deployed in the Apache tomcat environment

Who is you biggest client?

Sanlam, Hollard, Fedex, Value Logistics. In total Virtual Postman software archives around 800 000 documents per day.

How is the software backed up?

If it installed on a Linux plat form, we have scripts that can sync the software and data every minute on windows you would use your standard backup utility e.g. backup exec

How do the clients get their documents?

Each account code gets a delivery profile. This is updated by Virtual Postman Report Services.

What reports do you have?

Scan station statistics, Document import statistics, Missing documents, Un-indexed documents, Failed delivery.

What batch types do you support?

Split an blank, split on bar-code, split on line in page, single page mode, batch mode. Documents can also be manually assigned to a specific batch.

What scanner do you recommend?

We have had the best experience with the Fujitsu 6130Z, a little work horse that has a duty cycle of 3000 pages per day and can scan in 50 pages/min.

Will it work with my MFU?

Yes, you can scan to folder for Virtual Postman to pic up or scan to email for email archiving

If on premise, what server specs are required?

A basic server is required Intel dual core, 8 Gigs ram, sas drives for OS, sata for images

How much band with does it require?

1000 pages/ day will require about 6 gigs/month

Does the software support OCR?

Yes we can add a plugin for OCR but we prefer to use barcodes as they are 99% accurate and OCR is about 90% accurate.

What database does it use?

Postgres Enterprise SQL database server

How long have you been in business?

Since 2000

What OS does VP run on?

Linux, AIX or Windows

How much does it cost?

Please ask us for a quote, you will need to tell us how many documents you want to archive per month and how many users will be accessing documents.

What other documents can you archive?

Emails, Faxes, Scans, Ftp, Pdf using pdf index tool

Does the software have work flow?

Yes, virtual postman has a plugin architecture and workflows can be linked to an archive event.

Will it work with my scanners?

Virtual Postman is twain compliant and so will work with 99.9% of scanners.

What DPI do you scan in?

200-300, black and white mode

Virtual Postman adds value to most industries

Explore our comprehensive selection of services that cater to a variety of needs, ensuring complete customer satisfaction.

Logistics and Distribution

Virtual Postman is essential for the logistics industry, offering efficient document management by digitizing and organizing key papers like invoices and shipping documents. It reduces errors, ensures compliance, and streamlines operations with quick access to important information, enhancing overall workflow.

Manufacturing

Virtual Postman is crucial in the manufacturing industry by digitizing and organizing key documents such as purchase orders, invoices, and production schedules. It enhances efficiency, reduces errors, and ensures compliance, streamlining workflows and providing quick access to essential information for improved operations.

Industrial and Wholesale

Virtual Postman plays a vital role in the industrial and wholesale sectors by digitizing and organizing important documents like purchase orders, invoices, and inventory records. It boosts efficiency, minimizes errors, ensures regulatory compliance, and provides quick access to essential information, streamlining supply chain and distribution processes.

Medical Aid

Virtual Postman is essential for the medical aid industry, helping to digitize and manage critical documents such as patient records, claims, and billing information. It enhances efficiency, reduces paperwork, ensures compliance with healthcare regulations, and provides secure, easy access to important information, improving overall patient care and administrative processes.

Ready to Elevate Your Business?

Get Started